A good event planner needs to negotiate with several suppliers in order to make all the things perfect in the exact schedule of an event. Such individual will become more effective and reliable in this kind of business by following these tips for achieving an excellent negotiation process with the suppliers for event planning:
Only choose what is necessary
First of all, while negotiating with the suppliers for an event, try to look for best arrangements that will not allow an event plan to be ruined by complimentary things that are not really necessary for the venue and activities of a planned event.
Have a plan and know what you need
While negotiating with the suppliers, do not be afraid to disregard the recommendations of these individuals especially if their recommendations are not fit for the dream event of the client.
There’s nothing wrong with the fact that the suppliers can also suggest some things that an event planner may include in the list of the activities for an event, but the number of the suggestions which will be accepted from them must be limited and only those suggestions that are very useful must be selected.
Take time to think
An event planner must not make decisions immediately while negotiating with the suppliers for it can totally ruin the plan which was settled for an amazing event.
Do not be easily affected by meaningful suggestions and advises of the suppliers. Instead, try to make some adjustments in the initial plan that will compliment to what the suppliers want to see in the final output of the event planning process.
Ask to see options
Be wise and confident in front of the suppliers while negotiating to finalize the part of an initial event plan which is related to the desired venue of the client.
In hotels, an event planner can gather several examples of additional bonuses and promos that will make a client happy and contented once an event which was organized with the help of an efficient event plan has successfully acquired it.
Try to rent more rooms or convention centers while negotiating with a supplier to see the different kinds of surprises that the stated individuals can offer to the event planning service of an event planner.
Be firm on your price plan
Try to focus also on the price of the catering service that a supplier can provide in a planned event. If the price looks expensive and not convenient for the client, try to negotiate with the supplier and look for better arrangements that can decrease the amount of expenses for the catering service.
Make sure that the foods of the catering service that the supplier will offer in an event is not less and not excessive enough for the number of the visitors that the client has stated to the event planner.
Keep your options open
Do not be contented with one supplier. While accomplishing a new event plan, the event planners should look for more than three suppliers that are capable of offering the best arrangements to the target event of their clients. Everything from the venue to the catering services must be perfectly selected.